Job Overview

The Administration Executive builds a sustainable long-term model to support operations by addressing compliance requirements for WIA’s global operations. They also help identify and mitigate global business functions' operational and administrative risks. 

Responsibilities and Duties

• Liaise with technical writers to review business proposals and statements of work and develop business-specific templates and documents required globally.
• Coordinate with external advisers/ 3rd party vendors to support corporate and operational aspects of international project offices.
• Facilitate, administer & verify liability, compensation, risk, and indemnity Insurance schemes, including purchasing, upgrading and renewal of such.
• Administer & deliver necessary demonstrations/training of administration tools to both internal and external personnel. (e.g., DocuSign).
• Support the establishment, implementation & function of international project offices in different global locations. 
• Coordinate with the business teams for timely responses to ‘Request for Information (RFI). 
• Conduct assessment for compliance and issues impacting global operations.
• Coordinate with statutory agencies to ensure compliance with state-wide reporting requirements.
• Maintain a database of global office documentation in a highly confidential and safe environment.
• Strategic involvement in the development of global policies to support compliance certifications.
• Aware and update executives regarding possible gaps in administration and compliance functions globally and take swift actions to minimize their impacts on the business’s continuity. 
• Support and assist temporary foreign employees in the organization with immigration, visa and residency permits. 
  

• Minimum educational requirements: A bachelor’s degree in quality/ compliance is a must (MBA or MSc would be an added advantage).
• Expected experience level: 3+ Years in the capacity of Administration, Quality or Compliance functions. 
  

• Proven working experience as Administration Executive.
• People oriented and results driven.
• Demonstrable experience with performance metrics.
• Knowledge of employee, operational systems and databases.
• Ability to architect strategy along with some leadership skills.
• Excellent active listening, negotiation, and presentation skills.
• Competence to build and effectively manage interpersonal relationships at all levels of the company.
• Basic knowledge of global administration and Acts and best practice.
  

• Well Organized
• Multi-Tasking
• Negotiation skills
• Enjoy challenges.
• Sound written and verbal communication skills.
• Be cooperative.